City of Glasgow Swim Team

The Annual General Meeting of the CITY OF GLASGOW SWIM TEAM will be held on Thursday 24th May at 7.00pm in the Partick-burgh Lesser Hall , Room 10.

Business to by considered by the AGM, including nominations for the Management Committee, must be sent in writing to the Club Secretary, Mrs L Spalding 131 Colston Rd, Bishopbriggs, Glasgow no later than three weeks before the AGM (3rd May ’07).

Nomination forms  are available on notice boards or in the members area of the website.

All nominations shall be sent to all centres two weeks prior to the AGM (10th May) and will be displayed on the notice boards. Items or nominations received later than that date can only be considered at the AGM by approval of the Management Committee.

It is recommended that only adults attend this meeting.

Voting Rights and Powers

• All Members are entitled to attend Meetings and vote, proxy votes are allowed.

• Decisions put to a vote will be resolved by a simple majority, voting will be by show of hands unless decided otherwise by a majority of those attending the Meeting.

• A parent who is entitled to vote by proxy on behalf of a child 16 yrs and under may in turn appoint a representative to vote on his/her behalf.

• A member 17yrs and over who is entitled to vote may appoint a representative to vote by proxy on his/her behalf.

• The appointed representative may either vote specifically as instructed or at his /her discretion as directed by any motion or resolution.

• Written evidence of such instruction must be presented to the Secretary before the start of any General Meeting.

• No voting member may exercise more than one proxy vote.

AGENDA OF A.G.M

1.               Present

2.               Apologies

3.               President's Address

4.               Minutes of Last Meeting

5.               Adoption of Minutes

6.               Matters Arising

7.               Correspondence

8.               Secretary's Report

9.               Treasurers Report

10.         Head Coaches Report

11.         Changes to Constitution

12.         Election of Office Bearers

13.         Appointment of Auditors

14.         Installation of President

15.         A.O.C.B.