City of Glasgow Swim Team

A number of important decisions have been made by the Management committee regarding how we manage swimmers times and entries to meets.

Previously we had a number of diverse systems which had to be reconciled before meet entries could be produced. These introduced delays and  the possibility of errors.

We have now standardised on the Hy-Tek Team Manager system to manage all of our swimmers times and meet entries.

This system provides a consistent database for use by Entry Secretaries, Coaches and our Website. 

Unfortunately we do not have much control over the format of the forms which are produced, but they do have all of the necessary information. 

During the migration exercise it became clear that a large number of our swimmers are not competing regularly. Some through choice, but others due to a policy of selective squad attendance at meets. This blanket approach causes problems due to the diversity of the levels of ability within squads.

The Management committee agreed that from now on:

• an entry form will be produced for all swimmers who are eligible based on age and times, regardless of which squad they are in
• forms will be given to coaches as usual to decide which swims (if any) a swimmer will enter at that meet 

This will mainly benefit swimmers who are new to the club, or are moving between squads. But it will also provide the opportunity for swimmers at all levels in the club to compete on a regular basis if they wish to do so. Swimmers who beleive they should have received an entry form, and have not, can discuss this with their coach.

In support of these decisions, a letter will be sent out to all swimmers along with a copy of all the relevant information which is now held in our database. We would like members to check this and advise us of any omissions or mistakes.

John Phillips

COGST Management Committee